Draftable Clean Supported Metadata Types

A comprehensive reference of all metadata types that Draftable Clean can detect and clean across Word, Excel, PowerPoint, PDF, and image files — including supported actions, risk levels, and applicable file types.

Draftable Clean scans and cleans a wide range of metadata types across supported file types — Word, Excel, PowerPoint, PDF, and image files. Each metadata item is categorised, assigned a risk level, and can be configured to Preserve, Remove, Replace (with a custom value), or Flatten (convert to static content) — depending on the type.

This page lists every metadata type supported in the current release.

Many shared properties — author, title, dates, keywords, revision details, and other document properties — apply across the Office formats (Word, Excel, and PowerPoint) and, in some cases, PDF and image files. Expand Metadata by file type for a complete breakdown per format, or Metadata by category to compare metadata types across all formats.

Supported actions

Action	Description
Preserve	Keep the metadata as-is — no changes made
Remove	Delete the metadata from the document
Replace	Replace the metadata value with a specified string (e.g. replace author with your firm name)
Flatten	Convert interactive elements (form fields, structured document tags) to static content

---

Metadata by file type

Expand a file type below to review every metadata type Draftable Clean can clean for that format, and which actions are available for each type.

Word (.docx, .doc)

Personal Information

Metadata type	Actions
Author	Preserve, Remove, Replace
Company	Preserve, Remove, Replace
Extended Property	Preserve, Remove
Last Saved By	Preserve, Remove, Replace
Manager	Preserve, Remove, Replace
Producer	Preserve, Remove, Replace
User Address	Preserve, Remove, Replace
User Initials	Preserve, Remove, Replace
User Name	Preserve, Remove, Replace

Document Properties

Metadata type	Actions
Category	Preserve, Remove, Replace
Characters	Preserve, Remove
Characters With Spaces	Preserve, Remove
Content Status	Preserve, Remove, Replace
Created Date	Preserve, Remove
Description	Preserve, Remove, Replace
Document Variable	Preserve, Remove
Document Version	Preserve, Remove, Replace
Identifier	Preserve, Remove, Replace
Ink Annotation	Preserve, Remove
Keywords	Preserve, Remove, Replace
Language	Preserve, Remove
Lines	Preserve, Remove
Modified Date	Preserve, Remove
Pages	Preserve, Remove
Paragraphs	Preserve, Remove
Printed Date	Preserve, Remove
Revision Number	Preserve, Remove
Security	Preserve, Remove
Shared Document	Preserve, Remove
Smart Tag	Preserve, Remove
Structured Document Tag	Preserve, Remove, Flatten
Subject	Preserve, Remove, Replace
Thumbnail	Preserve, Remove
Title	Preserve, Remove, Replace
Total Editing Time	Preserve, Remove
Words	Preserve, Remove

Tracked Changes & Comments

Metadata type	Actions
Comments	Preserve, Remove
Comments Author	Preserve, Remove, Replace
Comments Date	Preserve, Remove
Tracked Changes	Preserve, Remove
Tracked Changes Author	Preserve, Remove, Replace
Tracked Changes Date	Preserve, Remove

Document Content

Metadata type	Actions
Bookmarks	Preserve, Remove
Hidden Text	Preserve, Remove
Highlighted Text	Preserve, Remove
Hyperlinks	Preserve, Remove
Obfuscated Text	Preserve, Remove
Ole Object	Preserve, Remove
Small Text	Preserve, Remove
Xml Comment	Preserve, Remove

Other Metadata

Metadata type	Actions
Custom Property	Preserve, Remove
Custom Ui	Preserve, Remove
Custom Xml	Preserve, Remove
Unclassified	Preserve, Remove
Vba Code	Preserve, Remove

PDF (.pdf)

Personal Information

Metadata type	Actions
Author	Preserve, Remove, Replace
Creator	Preserve, Remove, Replace
Manager	Preserve, Remove, Replace
Producer	Preserve, Remove, Replace

Document Properties

Metadata type	Actions
Annotation	Preserve, Remove
Created Date	Preserve, Remove
Description	Preserve, Remove, Replace
Document Version	Preserve, Remove, Replace
Identifier	Preserve, Remove, Replace
Keywords	Preserve, Remove, Replace
Language	Preserve, Remove
Modified Date	Preserve, Remove
Subject	Preserve, Remove, Replace
Title	Preserve, Remove, Replace

Tracked Changes & Comments

Metadata type	Actions
Comments Author	Preserve, Remove, Replace
Comments Date	Preserve, Remove

Document Content

Metadata type	Actions
Attached Files	Preserve, Remove
Bookmarks	Preserve, Remove
Form Fields	Preserve, Remove, Flatten
Hyperlinks	Preserve, Remove

Other Metadata

Metadata type	Actions
Custom Property	Preserve, Remove
Digital Signature	Preserve, Remove
JavaScript	Preserve, Remove
Unclassified	Preserve, Remove

Excel (.xlsx)

Personal Information

Metadata type	Actions
Author	Preserve, Remove, Replace
Company	Preserve, Remove, Replace
Extended Property	Preserve, Remove
Last Saved by	Preserve, Remove, Replace
Manager	Preserve, Remove, Replace
Producer	Preserve, Remove, Replace

Document Properties

Metadata type	Actions
Category	Preserve, Remove, Replace
Characters	Preserve, Remove
Characters With Spaces	Preserve, Remove
Content Status	Preserve, Remove, Replace
Created Date	Preserve, Remove
Description	Preserve, Remove, Replace
Document Version	Preserve, Remove
Identifier	Preserve, Remove, Replace
Ink Annotation	Preserve, Remove
Keywords	Preserve, Remove, Replace
Language	Preserve, Remove
Lines	Preserve, Remove
Modified Date	Preserve, Remove
Pages	Preserve, Remove
Paragraphs	Preserve, Remove
Printed Date	Preserve, Remove
Revision Number	Preserve, Remove
Security	Preserve, Remove
Shared Document	Preserve, Remove
Smart Tag	Preserve, Remove
Subject	Preserve, Remove, Replace
Thumbnail	Preserve, Remove
Title	Preserve, Remove, Replace
Total Editing Time	Preserve, Remove
Words	Preserve, Remove

Document Content

Metadata type	Actions
Alternative Text	Preserve, Remove
Charts	Preserve, Remove
Footer	Preserve, Remove
Formula	Preserve, Remove
Header	Preserve, Remove
Hidden Column	Preserve, Remove
Hidden Object	Preserve, Remove
Hidden Rows	Preserve, Remove
Hidden Sheet	Preserve, Remove
Hyperlinks	Preserve, Remove
Links	Preserve, Remove
Obfuscated Text	Preserve, Remove
Ole Object	Preserve, Remove
Picture	Preserve, Remove
Small Text	Preserve, Remove
Xml Comment	Preserve, Remove

Other Metadata

Metadata type	Actions
Custom Property	Preserve, Remove
Custom Ui	Preserve, Remove
Custom Views	Preserve, Remove
Custom Xml	Preserve, Remove
Data Connections	Preserve, Remove
Defined Name	Preserve, Remove
Defined Name Comment	Preserve, Remove
Printer Settings	Preserve, Remove
Scenario Comment	Preserve, Remove
Scenarios	Preserve, Remove
Unclassified	Preserve, Remove
Vba Code	Preserve, Remove
Worksheet Property	Preserve, Remove

For the Formula type, choosing Remove clears the formula from each cell while leaving the last-calculated value in place. Detected formula cell references are surfaced in the viewer as a comma-separated list per worksheet.

PowerPoint (.pptx)

Tracked Changes & Comments

Metadata type	Actions
Comments	Preserve, Remove

Personal Information

Metadata type	Actions
Author	Preserve, Remove, Replace
Company	Preserve, Remove, Replace
Extended Property	Preserve, Remove
Last Saved By	Preserve, Remove, Replace
Manager	Preserve, Remove, Replace
Producer	Preserve, Remove, Replace

Document Properties

Metadata type	Actions
Category	Preserve, Remove, Replace
Characters	Preserve, Remove
Characters With Spaces	Preserve, Remove
Content Status	Preserve, Remove, Replace
Created Date	Preserve, Remove
Description	Preserve, Remove, Replace
Document Version	Preserve, Remove
Identifier	Preserve, Remove, Replace
Ink Annotation	Preserve, Remove
Keywords	Preserve, Remove, Replace
Language	Preserve, Remove
Lines	Preserve, Remove
Modified Date	Preserve, Remove
Pages	Preserve, Remove
Paragraphs	Preserve, Remove
Printed Date	Preserve, Remove
Revision Number	Preserve, Remove
Security	Preserve, Remove
Shared Document	Preserve, Remove
Subject	Preserve, Remove, Replace
Thumbnail	Preserve, Remove
Title	Preserve, Remove, Replace
Total Editing Time	Preserve, Remove
Words	Preserve, Remove

Document Content

Metadata type	Actions
Alternative Text	Preserve, Remove
Animations	Preserve, Remove
Audio Files	Preserve, Remove
Footer	Preserve, Remove
Header	Preserve, Remove
Hidden Object	Preserve, Remove
Hidden Slide	Preserve, Remove
Hyperlinks	Preserve, Remove
Notes	Preserve, Remove
Obfuscated Text	Preserve, Remove
Off Slide Content	Preserve, Remove
Ole Object	Preserve, Remove
Small Text	Preserve, Remove
Video Files	Preserve, Remove
Xml Comment	Preserve, Remove

Other Metadata

Metadata type	Actions
Custom Ui	Preserve, Remove
Custom Xml	Preserve, Remove
Presentation Tag	Preserve, Remove
Slide Tag	Preserve, Remove
Unclassified	Preserve, Remove
Unused Master	Preserve, Remove
Vba Code	Preserve, Remove

Image files

Personal Information

Metadata type	Actions
Author	Preserve, Remove, Replace
Creator	Preserve, Remove, Replace
Location	Preserve, Remove
Producer	Preserve, Remove, Replace

Document Properties

Metadata type	Actions
Category	Preserve, Remove, Replace
Created Date	Preserve, Remove
Description	Preserve, Remove, Replace
Document Version	Preserve, Remove, Replace
Identifier	Preserve, Remove
Keywords	Preserve, Remove, Replace
Language	Preserve, Remove
Modified Date	Preserve, Remove
Subject	Preserve, Remove, Replace
Title	Preserve, Remove, Replace

Document Content

Metadata type	Actions
Exif	Preserve, Remove
Icc Profile	Preserve, Remove
Iptc	Preserve, Remove
Maker Note	Preserve, Remove
Xmp	Preserve, Remove

Other Metadata

Metadata type	Actions
Custom Property	Preserve, Remove

---

Metadata by category

Expand a category below to review metadata types across all supported file formats, including descriptions, risk levels, and which file types each type applies to.

Personal Information

Metadata that directly identifies individuals or organizations involved in the document.

In the metadata viewer, the Author and Creator fields are both shown under the single label Author for a clearer review experience. They remain distinct underlying metadata types and can still be configured independently in the profile editor.

Metadata type	Description	Risk	Actions	File types
Author	The name of the document author	High	Preserve, Remove, Replace	PDF, Word, Excel, PowerPoint, Image
Company	The company name in document properties	High	Preserve, Remove, Replace	Word, Excel, PowerPoint
Creator	The creator of the document (may differ from author)	High	Preserve, Remove, Replace	PDF, Image
Last Saved By	The user who last saved the document	High	Preserve, Remove, Replace	Word, Excel, PowerPoint
Manager	The manager field from document properties	High	Preserve, Remove, Replace	PDF, Word, Excel, PowerPoint
Producer	The application that produced the document (e.g. PDF producer)	High	Preserve, Remove, Replace	PDF, Word, Excel, PowerPoint, Image
User Address	The user address stored in the document	High	Preserve, Remove, Replace	Word
User Initials	The user initials stored in the document	High	Preserve, Remove, Replace	Word
User Name	The user name stored in the document	High	Preserve, Remove, Replace	Word
Extended Property	An extended file property not individually classified	High	Preserve, Remove	Word, Excel, PowerPoint
Location	GPS location data embedded in images — reveals where a photo was taken	High	Preserve, Remove	Image

Document Properties

Core document metadata including titles, dates, counts, and structural information.

Metadata type	Description	Risk	Actions	File types
Category	The category classification of the document	High	Preserve, Remove, Replace	Word, Excel, PowerPoint, Image
Content Status	The content status field (e.g. Draft, Final)	High	Preserve, Remove, Replace	Word, Excel, PowerPoint
Created Date	When the document was originally created	High	Preserve, Remove	PDF, Word, Excel, PowerPoint, Image
Description	The document description or summary field	High	Preserve, Remove, Replace	PDF, Word, Excel, PowerPoint, Image
Document Version	The version number of the document	High	Preserve, Remove, Replace	PDF, Word, Excel, PowerPoint, Image
Identifier	A unique identifier for the document (e.g. internal tracking number)	High	Preserve, Remove, Replace	PDF, Word, Excel, PowerPoint, Image
Keywords	Keywords or tags associated with the document	High	Preserve, Remove, Replace	PDF, Word, Excel, PowerPoint, Image
Language	The language setting of the document	High	Preserve, Remove	PDF, Word, Excel, PowerPoint, Image
Modified Date	When the document was last modified	High	Preserve, Remove	PDF, Word, Excel, PowerPoint, Image
Printed Date	When the document was last printed	High	Preserve, Remove	Word, Excel, PowerPoint
Revision Number	How many times the document has been saved	High	Preserve, Remove	Word, Excel, PowerPoint
Security	Security settings and permissions metadata	High	Preserve, Remove	Word, Excel, PowerPoint
Shared Document	Shared document collaboration metadata	High	Preserve, Remove	Word, Excel, PowerPoint
Subject	The document subject field	High	Preserve, Remove, Replace	PDF, Word, Excel, PowerPoint, Image
Title	The document title — may contain project or client names	High	Preserve, Remove, Replace	PDF, Word, Excel, PowerPoint, Image
Total Editing Time	Total time spent editing the document	High	Preserve, Remove	Word, Excel, PowerPoint
Annotation	PDF annotations or markup	Low	Preserve, Remove	PDF
Characters	Character count stored in document properties	Low	Preserve, Remove	Word, Excel, PowerPoint
Characters (with spaces)	Character count including spaces	Low	Preserve, Remove	Word, Excel, PowerPoint
Document Variable	Document variables used by macros or fields	Low	Preserve, Remove	Word
Ink Annotation	Ink/pen annotations (e.g. from tablet input)	Low	Preserve, Remove	Word, Excel, PowerPoint
Lines	Line count stored in document properties	Low	Preserve, Remove	Word, Excel, PowerPoint
Pages	Page count stored in document properties	Low	Preserve, Remove	Word, Excel, PowerPoint
Paragraphs	Paragraph count stored in document properties	Low	Preserve, Remove	Word, Excel, PowerPoint
Smart Tag	Smart tags providing contextual actions on recognized content	Low	Preserve, Remove	Word, Excel
Structured Document Tag	Content controls in Word documents	Low	Preserve, Remove, Flatten	Word
Thumbnail	Thumbnail preview image stored in the document	Low	Preserve, Remove	Word, Excel, PowerPoint
Words	Word count stored in document properties	Low	Preserve, Remove	Word, Excel, PowerPoint

Tracked Changes & Comments

Revision history and reviewer feedback — often the highest-risk metadata in legal documents.

Metadata type	Description	Risk	Actions	File types
Comments	Comments and annotations added by reviewers	High	Preserve, Remove	Word, PowerPoint
Tracked Changes	Tracked changes (revisions) showing the full edit history	High	Preserve, Remove	Word
Tracked Changes Author	The author names attached to each tracked change	High	Preserve, Remove, Replace	Word
Tracked Changes Date	Timestamps on tracked changes	High	Preserve, Remove	Word
Comments Author	The author name attached to each comment	Low	Preserve, Remove, Replace	PDF, Word
Comments Date	Timestamps on comments	Low	Preserve, Remove	PDF, Word

Document Content

Document content that may contain hidden, embedded, or sensitive material.

Metadata type	Description	Risk	Actions	File types
Attached Files	Files embedded or attached to the document	Medium	Preserve, Remove	PDF
Bookmarks	Bookmarks used for navigation — may reveal document structure	Medium	Preserve, Remove	PDF, Word
Form Fields	Interactive form fields — flattening converts them to static text	Low	Preserve, Remove, Flatten	PDF
Hidden Text	Hidden text not visible in normal view	Low	Preserve, Remove	Word
Highlighted Text	Highlighted text in the document	Low	Preserve, Remove	Word
Alternative Text	Alt text on shapes, images, and objects — may contain descriptive notes or internal labels	Medium	Preserve, Remove	Excel, PowerPoint
Animations	Slide animations and transitions	Low	Preserve, Remove	PowerPoint
Audio Files	Audio media embedded in the presentation	Low	Preserve, Remove	PowerPoint
Charts	Embedded charts (may contain data ranges with sensitive information)	Low	Preserve, Remove	Excel
EXIF	EXIF metadata (camera model, capture settings, timestamps, device information)	Medium	Preserve, Remove	Image
Footer	Page footers — may contain confidential labels or organization names	Low	Preserve, Remove	Excel, PowerPoint
Formula	Cell formulas, which can expose calculation logic, source references, or linked data	Medium	Preserve, Remove	Excel
Header	Page headers — may contain confidential labels or author information	Low	Preserve, Remove	Excel, PowerPoint
Hidden Column	Hidden columns that may contain data not intended for sharing	Medium	Preserve, Remove	Excel
Hidden Object	Objects hidden from normal view — may contain content not intended for sharing	Medium	Preserve, Remove	Excel, PowerPoint
Hidden Rows	Hidden rows that may contain data not intended for sharing	Medium	Preserve, Remove	Excel
Hidden Sheet	Hidden worksheets that may contain working or sensitive data	High	Preserve, Remove	Excel
Hidden Slide	Slides hidden from the presentation — may contain draft or confidential content	High	Preserve, Remove	PowerPoint
Hyperlinks	Hyperlinks that may point to internal or sensitive URLs	Low	Preserve, Remove	Word, PDF, Excel, PowerPoint
ICC Profile	Embedded colour profile information	Low	Preserve, Remove	Image
IPTC	IPTC metadata (captions, creator, copyright, keywords)	Medium	Preserve, Remove	Image
Links	Links to external files or data sources in the workbook	Medium	Preserve, Remove	Excel
Maker Note	Camera manufacturer-specific metadata (may contain serial numbers)	Medium	Preserve, Remove	Image
Notes	Speaker notes attached to slides — may contain internal talking points	High	Preserve, Remove	PowerPoint
Obfuscated Text	Text obfuscated by color (e.g. white text on white background)	Low	Preserve, Remove	Word, Excel, PowerPoint
Off-slide Content	Content positioned outside the visible slide area	High	Preserve, Remove	PowerPoint
OLE Objects	Embedded objects (e.g. Excel spreadsheets, Visio diagrams)	Low	Preserve, Remove	Word, Excel, PowerPoint
Picture	Images embedded in the spreadsheet	Low	Preserve, Remove	Excel
Small Text	Very small text that may be used to hide content	Low	Preserve, Remove	Word, Excel, PowerPoint
Video Files	Video media embedded in the presentation	Low	Preserve, Remove	PowerPoint
XML Comments	XML comments embedded in the document structure	Low	Preserve, Remove	Word, Excel, PowerPoint
XMP	Adobe XMP records (authorship, editing history, and other metadata)	Medium	Preserve, Remove	Image

Other Metadata

Application-specific, custom, and miscellaneous metadata.

Metadata type	Description	Risk	Actions	File types
Custom Property	Custom document properties added by users or applications	Medium	Preserve, Remove	PDF, Word, Excel, Image
Custom UI	Custom UI elements (ribbon customisations) stored in the document	Low	Preserve, Remove	Word, Excel, PowerPoint
Custom Views	Saved custom views of the workbook	Low	Preserve, Remove	Excel
Custom XML	Custom XML data stored within the document	Low	Preserve, Remove	Word, Excel, PowerPoint
Data Connections	External data connections — may expose internal server names or database connection strings	High	Preserve, Remove	Excel
Defined Name	Named ranges and defined names in the workbook	Low	Preserve, Remove	Excel
Defined Name Comment	Comments attached to named ranges	Medium	Preserve, Remove	Excel
Digital Signature	Cryptographic signatures — removing invalidates document authenticity	Low	Preserve, Remove	PDF
JavaScript	JavaScript actions embedded in the document — can pose security risks	Low	Preserve, Remove	PDF
Presentation Tag	Presentation-level custom tags	Medium	Preserve, Remove	PowerPoint
Printer Settings	Printer configuration — may reveal internal printer names or network paths	Medium	Preserve, Remove	Excel
Scenario Comment	Comments attached to what-if scenarios	Medium	Preserve, Remove	Excel
Scenarios	What-if analysis scenarios — may contain sensitive financial projections	Medium	Preserve, Remove	Excel
Slide Tag	Per-slide custom tags	Medium	Preserve, Remove	PowerPoint
Unclassified	Metadata that does not fit into any other category	Low	Preserve, Remove	PDF, Word, Excel, PowerPoint
Unused Master	Unused slide master layouts — may carry branding from other organizations	Low	Preserve, Remove	PowerPoint
VBA Code	VBA macro code — can pose security risks if shared externally	Low	Preserve, Remove	Word, Excel, PowerPoint
Worksheet Property	Worksheet properties such as code names and tab colours	Low	Preserve, Remove	Excel

---

Configurable per profile

All metadata types listed above can be individually configured within cleaning profiles. Each metadata type can be set to its supported action on a per-profile basis, giving you full control over what is removed, preserved, or replaced for each document type.

Where a metadata type supports Replace, you can specify a custom replacement value — for example, replacing individual author names with your firm name, or replacing document titles with a generic label.

Administrators can require specific metadata types to always be removed across every cleaning profile using the enforce must-clean metadata types policy. See Configuring preferences with Group Policy for details.